Help Centre

Find answers to common questions here, as well as tutorials on how to use the AIET Hub.

Accessing Content

How do I access my course content?

AIET uses ReadCloud for the provision of all course content.  ReadCloud’s unique eReading platform offers schools extensive functionality around the delivery of course content including the ability to collaborate inside eBooks. Students and teachers can share notes, questions, videos and weblinks directly inside the eBooks turning the eBook into a place for discussion, collaboration and social learning, substantially improving learning outcomes.

How do I access ReadCloud?

All users, Teachers and Students, must download the ReadCloud App from www.readcloud.com

Teachers are provided with their username and password, however students create their own password during the online enrolment process.

School’s invite studnets to enrol in the VET course which generates an email to the student for them to complete. As soon as the enrolment has been completed, the student has accfess to ReadCloud.

How do I change my password?

Simply click “forgot password"at the log in screen.

Where do I access the assessments?

In ReadCloud you need to click onto the  “AIET Platfoprm" tile for that class.  This will launch the assessment system for you.

Compliance Questions

How can I demonstrate that I have maintained the currency of my industry skills and my trainer/ assessor competencies?

There is a range of evidence that registered training organisations (RTOs) can provide to demonstrate that they are contributing to:

  • the continuous development of a trainer’s or assessor’s vocational education and training knowledge and skills, and
  • the trainer’s or assessor’s industry currency and competence.

It is important to remember that it is an RTO that must demonstrate compliance with the standards, rather than individual trainers and assessors.

RTOs seeking to prove that they are serious about the quality of their training and assessment should:

  • support their trainers/assessors in meaningful industry engagement
  • support their trainers’/assessors’ professional development in teaching and learning methods and in understanding the requirements of the vocational education and training (VET) sector, and
  • foster a culture of critical evaluation and innovation.

Evidence to demonstrate the currency of trainer/assessor skills might include documentation related to:

  • attendance at relevant professional development activities
  • participation in networks, communities of practice or mentoring activities
  • participation in industry release schemes
  • personal development through the reading of journals
  • participation in projects with industry, and
  • shadowing or working closely with other trainers and assessors.

RTOs should be able to demonstrate how development activities contribute towards:

  • trainers’/assessors’ understanding of the requirements of the VET environment
  • trainers’ vocational skills and knowledge (so that they are providing learning programs that are in line with current industry requirements)  
  • assessors’ vocational skills and knowledge (so that they are assessing to the standards required by industry), and
  • improving the way in which trainers/assessors train and assess.

Vocational competency must be considered on an industry-by-industry basis and with reference to any guidance provided in the relevant training package or accredited course.

How do I demonstarte Vocational Cometency?

Vocational competency includes broad industry knowledge and experience, usually combined with a relevant industry qualification.

A person who has vocational competency will:

  • be familiar with the content of the vocation, and
  • have relevant, current experience in the industry. (See Clause 1.13 of the Standards for RTOs 2015)

Vocational competency must be considered on an industry-by-industry basis and with reference to the guidance provided in the assessment guidelines of the relevant training package.

Training packages include industry-specific advice on vocational competencies of assessors. This may include advice on the industry qualifications and experience required for assessing against the training package (or against specific qualifications within the package). The training package will also provide industry-specific advice on acceptable forms of evidence to show currency with vocational competency.

AIET Hub Tutorial Videos

Click here to view a transcript of this tutorial

Welcome to another AIET Hub training video.

In this tutorial we’re taking you through how to log in for the first time.

Once your details are transferred into the AIET Hub system, you’ll receive an automated email welcoming you that contains your temporary log in details.

Click on the Hub link which will take you to the aXcelerate log in page. aXcelerate is AIET’s software partner that hosts the Hub.

We recommend saving this link as it’s what you’ll use to log in to your AIET Hub from now on – but you can always find it on our website as well.

For the first time you log in however, you need to input the username and password given to you in the email. You’ll then be directed to a page where you’ll be asked to change the password by inputting the one you just used, then putting in your own new one. Note it must be at least six characters long and have at least one symbol, number or mixed-case letter.

Click ‘change my password’. And you’re in – this is now your personal dashboard within the AIET Hub. Remember that same link will take you to the log in page you’ll be using from now on, using your own username and password. You can also change your username and your password within your profile, under ‘my user account’ at the top right corner.

If you need further help with how to use the AIET Hub, have a look through more of our video tutorials or contact our team at support@aiet.edu.au.

Click here to view a transcript of this tutorial

Welcome to another AIET Hub training video.

In this video, we’re introducing the dashboard to VET Coordinators, who have a different level of access to the Hub, compared to the accounts held by teachers, trainers or students. So it looks a little different. 

If you’re a teacher or trainer, we recommend heading to the dashboard introduction video made just for you. 

Your dashboard is your own personal homepage within the AIET Hub, from where you can oversee, implement and manage everything for VET classes within your school. 

At the top right you can search for contacts, view notifications, your calendar and profile settings, where you can change your contact details or your username and password. 

There is also a ‘student portal’ option which gives teachers the ability to view the Hub from a student’s perspective, as what they see is quite different. 

Head back to your dashboard homepage any time by clicking on the AIET Hub logo on the top left. 

The dashboard is made up of widgets, which is a mini-report on the various functionalities of the AIET Hub. There are many different types and they are completely customisable. 

You can move widgets around the dashboard so they’re set up how you like. Click and drag the widget until a green outline appears where you want to place it, then let go. 

You can stretch a widget out into two or more columns by clicking these right or left arrows. You can also collapse or expand the content within the widget by clicking on the downward harrow here. 

Add or delete as many as you like as well. To delete a widget, simply click the x at the top left of it. It’s important to save your layout like this if you make any changes, as if you don’t, they will revert back when you log out. 

To add a widget, and to see what widgets are available, click this cog icon on the top left, and click ‘add widget’. 

Let’s go briefly through what these can do and give some examples on how you might use them. You can’t use all the widgets as some use data you don’t have access to, so we won’t worry about going through those. 

RSS – you can feed in news and weather information straight to your dashboard.

Upcoming events – this widget reflects your AIET Hub calendar where you can input any event or meeting. It can be useful for tracking classes and due dates. You can also send reminders to students and teachers within the Hub.   

Saved report chart – you can set up reports to track dozens of variables within the Hub – once set up, you can use this widget as a quick way to see a visual representation of that report. You can add as many report widgets as you like. Some handy reports to have on your dashboard might be to track enrolments within a specific course, or assessments that are coming in from a class. We have a separate tutorial on how to set up a report.

User tasks – This is a useful one – think of it like a to do list that can be shared with other users, to keep track of, assign, set due dates and send reminders for various tasks. For example, AIET might assign you a task of key dates for when final enrolments or assessments are due. VET coordinators can assign tasks to teachers, and teachers to students. 

Online assessments – this is probably the most useful and widget for teachers still usable for VET Coordinators . It tracks when students in a course submit assignments, and so lets you know when there is still outstanding work requiring your assessment. 

My competencies to review –  This widget monitors the qualifications and credentials of teachers, and will let them know when a certificate for a particular unit is missing or if one is about to come out of date, for example. 

And that’s widgets. Let’s go through the main navigation menu at the top here. 

Just like there are some widgets you don’t need to worry about, it’s important to keep in mind that you won’t use everything you can see in this dashboard. There are some menu items you don’t need to use and often won’t have access to – clicking on them will bring up an ‘access denied’ page like this. 

Contacts – For most uses, will simply be about checking, changing or adding contacts of teachers and students to the school database. 

Resources – This is where ReadCloud, the ebook and web-based textbook reader is housed, as well as lots of other libraries of resources you need to implement the VET courses. 

Reports – This is where you can set up tailored reports on the functionalities and variables within the Hub that you care about or need to monitor.  Again, there is a separate tutorial that shows you how to set up reports, which we recommend having a look at.  

If you need further help with how to use the AIET Hub, have a look through more of our video tutorials, head to the blue question marks within the system or contact our team at support@aiet.edu.au.

Click here to view a transcript of this tutorial

Welcome to another AIET Hub training video.

In this video, we’re introducing the dashboard to teachers and trainers, who have a different level of access to the Hub, compared to the accounts held by VET Coordinators or students. So it looks a little different.

If you’re a VET Coordinator, we recommend heading to the dashboard introduction video made just for you.

Your dashboard is your own personal homepage within the AIET Hub, from where you can oversee, implement and manage everything for VET classes within your school.

At the top right you can search for contacts, view notifications, your calendar and profile settings, where you can change your contact details or your username and password.

There is also a ‘student portal’ option which gives teachers the ability to view the Hub from a student’s perspective, as what they see is quite different.

Head back to your dashboard homepage any time by clicking on the AIET Hub logo on the top left.

The dashboard is made up of widgets, which is a mini-report on the various functionalities of the AIET Hub. There are many different types and they are completely customisable.

You can move widgets around the dashboard so they’re set up how you like. Click and drag the widget until a green outline appears where you want to place it, then let go.

You can stretch a widget out into two or more columns by clicking these right or left arrows. You can also collapse or expand the content within the widget by clicking on the downward harrow here.

Add or delete as many as you like as well. To delete a widget, simply click the x at the top left of it. It’s important to save your layout like this if you make any changes, as if you don’t, they will revert back when you log out.

To add a widget, and to see what widgets are available, click this cog icon on the top left, and click ‘add widget’.

Let’s go briefly through what these can do and give some examples on how you might use them. You can’t use all the widgets as some use data you don’t have access to, so we won’t worry about going through those.

RSS – you can feed in news and weather information straight to your dashboard.

Upcoming events – this widget reflects your AIET Hub calendar where you can input any event or meeting. It can be useful for tracking classes and due dates. You can also send reminders to students and teachers within the Hub.

Saved report chart – you can set up reports to track dozens of variables within the Hub – once set up, you can use this widget as a quick way to see a visual representation of that report. You can add as many report widgets as you like. Some handy reports to have on your dashboard might be to track enrolments within a specific course, or assessments that are coming in from a class. We have a separate tutorial on how to set up a report.

User tasks – This is a useful one – think of it like a to do list that can be shared with other users, to keep track of, assign, set due dates and send reminders for various tasks. For example, AIET might assign you a task of key dates for when final enrolments or assessments are due.

Online assessments – this is probably the most useful and widget for teachers still usable for VET Coordinators . It tracks when students in a course submit assignments, and so lets you know when there is still outstanding work requiring your assessment.

My competencies to review – This widget monitors the qualifications and credentials of teachers, and will let you know when a certificate for a particular unit is missing or if one is about to come out of date, for example.

And that’s widgets. Let’s go through the main navigation menu at the top here.

Just like there are some widgets you don’t need to worry about, it’s important to keep in mind that you won’t use everything you can see in this dashboard. There are some menu items you don’t need to use and often won’t have access to – clicking on them will bring up an ‘access denied’ page like this.

Contacts – For most uses, will simply be about checking, changing or adding contacts of teachers and students to the school database.

Resources – This is where ReadCloud, the ebook and web-based textbook reader is housed, as well as lots of other libraries of resources you need to implement the VET courses.

If you need further help with how to use the AIET Hub, have a look through more of our video tutorials, head to the blue question marks within the system or contact our team at support@aiet.edu.au.

Click here to view a transcript of this tutorial

Welcome to another AIET Hub training video.

In this video we’re showing VET coordinators how to create the Teaching Assessment Strategy, which is an important part of setting up a course before teachers or students come online.

Your first step is to head to your school’s profile page – the easiest way to do this is to use the search bar in your dashboard.

Head to the ‘actions’ tab and select ‘template’.

In the ‘category’ drop down menu, select TAS.

Then in the ‘template’ drop down menu, under TAS, select the course for which you want to create the strategy.

Then it’s simply a matter of filling in all the details.

The date implemented here refers to when the course will start.

For start and end dates, be as specific as you can, but AIET requires at least an estimate of the date by month and year. In a two year course for example, it’s important for AIET to know which are first year units, and which are second year.

The next long form answers are relatively self explanatory, but let’s go through them quickly.

Target participants are simply the students taking the course, for example year 11 students.

For course delivery, this might simply be a school classroom, a school workshop, or an offside trade training centre.

In the next section, it’s important to think about how we can make the teaching environment as close to a real-life workplace as possible for students. For example, this might involve time constraints or pressures, using real money or taking into account industry practises like occupational health and safety guidelines.

Outline how any work placements will take place, for example there might be an SWL coordinator who will work directly with students to find an appropriate placement.

In the next section, simply put in the addresses of the locations where the teaching will take place, be that the school or a training centre.

An estimate of the breakdown of hours in the course is required in the next section, then list entry requirements.

In the next section, you need to outline support services available to students. This might include what’s listed here, or another service your school provides. Establishing a process for at risk students is important, meaning those who have a possibility of failing or discontinuing the course. This might include proving catch up classes or speaking with the student’s parents, for example.

In the next section, outline the main physical items required to carry out this course. This can include computers and books, as well as specialty items like salon chairs, workshop tools or other course-specific items as required.

The matrix is an important compliance piece, demonstrating the school has the minimum required in learning environments, equipment and documents to implement the course. Simply check the boxes going down the list.

Here, simply list the teachers who are teaching the course. This might just be one, but there’s space for up to three.

Finally, list the industry engagement activities the school has undertaken in order to keep student learning as industry relevant as possible.

When you’re done, click ‘save’. And then ‘email’. It’s important to save your work before emailing it.

The ‘subject’ should be filled out automatically.

In the ‘send to’ section, input the dedicated AIET address which is tas@aiet.edu.au

There aren’t any documents you need to upload but the option is there if you want it.

Then simply hit send – and you’re done!

Then if you head back to the school profile, you should be able to see it as a note on the right hand side.

If you need further help with how to use the AIET Hub, have a look through more of our video tutorials or contact our team at support@aiet.edu.au.

Click here to a view a transcript of this tutorial

Welcome to another AIET Hub training video.

In this video we’ll show you how to add a new teacher. This is a really, really important step for VET Coordinators to complete before the school year starts, as students cannot enroll in a course without the teacher being on the system first.

Teachers cannot add themselves to the system as a teacher – it’s something the VET Coordinator must do.

If you know the teacher you’re looking for is already on the AIET system, simply search their name in the search bar at the top of the dashboard. If they’re there – you’re done! If not, you’ll need to add them manually.

Click ‘contacts’ at the top in the navigation bar and click ‘add new contact’. This form is for adding any kind of new contact, be a teacher or a student, so some fields are irrelevant if you’re just adding a teacher.

There is lots of information you can fill in if you like, but at the bare minimum the system requires a full name, a position title an email address.

When you’re done, scroll to the very bottom and click ‘submit’. That’s it!

If you need further help with how to use the AIET Hub, have a look through more of our video tutorials or contact our team at support@aiet.edu.au.

Click here to view a transcript of this tutorial

Welcome to another AIET Hub training video.

In this video we’re showing you how to set up portfolio documents to validate teachers as part of the AIET compliance process. This is important to set up so teachers are approved and qualified to teach.

Both teachers and VET coordinators can set this up – teachers for themselves, or VET Coordinators on behalf of a teacher.

From the dashboard, search for and find the profile of the teacher you wish to create the portfolio for.

Once you’re in their profile, click on the ‘portfolio’ tab.

The quickest way to navigate this is to head to the ‘checklists’ tab on the far right here, and select ‘teacher checklist’.

This gives a quick, easy run down on everything AIET needs to approve the teacher; all four of these documents need to be supplied.

To submit evidence, click on the name, fill in the necessary details – items with a red asterisk must be filled in – and upload documents if required.

Click ‘submit’ at the bottom, and it will take you back to the checklist page. You can now see a green arrow which indicates the evidence is successfully submitted and is now with AIET for approval.

You will receive and email within two weeks notifying you of approval or if more evidence is required. And that’s it!

If you need further help with how to use the AIET Hub, have a look through more of our video tutorials or contact our team at support@aiet.edu.au.